Friday: October 15, 2021
12:00-1:00pm
VOLUNTEER LUNCH
ALL
Market on Houston
1:00-2:00pm
Charcuterie Cups
Lucy, Carol, Jessica, Lisa
Conference Room to 2nd FLOOR designated vendor table
*assemble charcuterie cups and set them out
2:00pm
GET TO YOUR STATIONS
2:30pm
CHECK IN BEGINS
2:30-3:30pm
Experience 1 & 2 Registration
Carol, Kate, Sarah, Jessica
2nd FLOOR Experience 1 & 2 Registration Table
REGISTRATION DETAILS
Mommas will be listed in 3 groups (A-F) (G-L) (M-Z) in alphabetical order by FIRST NAME
When a momma approaches the table please ask her to line up according to FIRST NAME
Welcome the momma and tell her you are so glad she is here!
1. Ask for a valid ID.
2. Highlight her name.
3. Hand her her lanyard and raffle tickets.
4. Tell her that at the first vendor table (right next to registration table – Therapy and Beyond) they will find the program for the weekend and the instructions for the raffle tickets.
5. Encourage the momma to visit ALL of the vendors for some great prizes and don’t forget to pick up a snack at the charcuterie table.
IF YOU CAN’T FIND THE MOMMA’S NAME PLEASE ASK THE FOLLOWING IN THIS ORDER:
1. Did you happen to register by another name?
2. May I please see your email confirmation of ticket purchase or sponsorship?
If you still can’t find the momma say, “Don’t worry. This is no problem at all. Let me get Betsy and Julie to help get you registered.”
Julie will be right in front of you as “huggers”. Betsy will be at the podcast table. Kate will also help.
PLEASE remain happy, calm, positive and encouraging.
3:30pm
Doors open for Meet & Greet
Jessica and Alyssa
Inside Crystal Ballroom
*Jessica – hand each momma a signed book when they walk off the stage
5:15pm
OPEN DOORS
ALL
Crystal Ballroom
*help with seating
5:45pm
Big Session
ALL inside
Crystal Ballroom
6:00pm
Jen speaks
ALL inside
Crystal Ballroom
6:45pm
Relocate for Dinner
ALL facilitate the move
Crystal Ballroom to Magnolia/Yellow Rose/ Bluebonnet Rooms
7:00pm
Dinner
EAT – Please sit/eat at either of the two designated tables with a RESERVED sign.
Magnolia/Yellow Rose/ Bluebonnet Rooms
8:00-8:30pm
Guide mommas out
ALL inside
Magnolia/Yellow Rose/ Bluebonnet Rooms to change
8:30pm
PJ JAM SET UP
Lucy, Jessica, Carol, Karina, Alyssa
Magnolia/Yellow Rose/ Bluebonnet Rooms
*set up hot chocolate bar and toppings per table
9:00pm
PJ Jam & Hot Chocolate Bar
Lucy, Jessica, Carol, Karina, Alyssa
Magnolia/Yellow Rose/ Bluebonnet Rooms
*facilitate serving and conversation
10:30pm
PJ Jam clean up
Lucy, Jessica, Carol, Karina, Alyssa
Magnolia/Yellow Rose/ Bluebonnet Rooms
*change table decor to breakfast set up
*store hot chocolate bar extras in bin/ store in Lisa’s room
Saturday: October 16, 2021
8:00-9:30am
Breakfast
EAT – Please sit/eat at either of the two designated tables with a RESERVED sign.
Magnolia/Yellow Rose/ Bluebonnet Rooms
9:15am
Guide mommas out
ALL
Magnolia/Yellow Rose/ Bluebonnet Rooms to Crystal Ballroom
9:30-10:15am
Big Session
ALL inside
Crystal Ballroom
10:15-11:30am
Small group breakouts
11:30-12:30pm
Lunch
EAT – Please sit/eat at either of the two designated tables with a RESERVED sign.
Magnolia/Yellow Rose/ Bluebonnet Rooms
12:30pm
Report to the Bluebonnet Room to unload and set up including set up drop cloths at each of the 40 mommas’ stations
2:10pm
Stand at entrance of Bluebonnet Room to sign in mommas as they arrive for Paint Therapy breakout
2:15-3:30pm
Breakout B
Paint Therapy
Carol, Jessica, Alyssa
Bluebonnet Room
*Help as instructed by PAINTING with a TWIST artist, Frances.
3:30-4:15pm
BREAK/CHANGE
Karina, Alyssa, Jessica, Carol, Lucy
4:15pm
Decorate Casa Rio
Karina, Alyssa, Jessica, Carol, Lucy
*Casa Rio bring supplies to set up at restaurant
5:45pm
1st guests arrive at Casa Rio
Karina, Alyssa, Jessica, Carol, Lucy,
*welcome and greet mommas as they arrive
5:45-6:45pm
Mariachi Trio performs
ALL
Sunday: October 17, 2021
8:00-9:30am
Breakfast
EAT – Please sit/eat at either of the two designated tables with a RESERVED sign.
Magnolia/Yellow Rose/ Bluebonnet Rooms
9:30-11:15am
Big Session
ALL
Goodbye
Clean up and storage
ALL