Friday: October 15, 2021
12:00-1:00pm
VOLUNTEER LUNCH
ALL
Market on Houston
1:00-2:00pm
Charcuterie Cups
Lucy, Carol, Jessica, Lisa
Conference Room to 2nd FLOOR designated vendor table
*assemble charcuterie cups and set them out
2:00pm
GET TO YOUR STATIONS
2:30pm
CHECK IN BEGINS
2:30-3:30pm
Welcome Gift Table
Kayla, Lucy
2nd FLOOR Welcome Gift Pickup
Pass out boxes alphabetically and by color – Experience 1 and 2
5:15pm
OPEN DOORS
ALL
Crystal Ballroom
*help with seating
5:45pm
Big Session
ALL inside
Crystal Ballroom
6:00pm
Jen speaks
ALL inside
Crystal Ballroom
6:45pm
Relocate for Dinner
ALL facilitate the move
Crystal Ballroom to Magnolia/Yellow Rose/ Bluebonnet Rooms
7:00pm
Dinner
EAT – Please sit/eat at either of the two designated tables with a RESERVED sign.
Magnolia/Yellow Rose/ Bluebonnet Rooms
8:00-8:30pm
Guide mommas out
ALL inside
Magnolia/Yellow Rose/ Bluebonnet Rooms to change
8:30pm
PJ JAM SET UP
Lucy, Jessica, Carol, Karina, Alyssa
Magnolia/Yellow Rose/ Bluebonnet Rooms
*set up hot chocolate bar and toppings per table
9:00pm
PJ Jam & Hot Chocolate Bar
Lucy, Jessica, Carol, Karina, Alyssa
Magnolia/Yellow Rose/ Bluebonnet Rooms
*facilitate serving and conversation
10:30pm
PJ Jam clean up
Lucy, Jessica, Carol, Karina, Alyssa
Magnolia/Yellow Rose/ Bluebonnet Rooms
*change table decor to breakfast set up :
*store hot chocolate bar extras in bin/ store in Everett Room
Saturday: October 16, 2021
8:00-9:30am
Breakfast
EAT
Magnolia/Yellow Rose/ Bluebonnet Rooms
9:15am
Guide mommas out
ALL
Magnolia/Yellow Rose/ Bluebonnet Rooms to Crystal Ballroom
9:30-10:15am
Big Session
ALL inside
Crystal Ballroom
10:15-11:30am
Small group breakouts
11:30-12:30pm
Lunch
EAT – Please sit/eat at either of the two designated tables with a RESERVED sign.
Magnolia/Yellow Rose/ Bluebonnet Rooms
12:30pm
Report to the Bluebonnet Room to help the PAINT breakout team unload and set up including set up drop cloths at each of the 40 mommas’ stations
2:10pm
Stand at entrance of Magnolia Room to sign in mommas as they arrive for Chef breakout
2:15-3:15pm
Breakout B
Chef Demonstration
Paula, Lucy, Sarah, Gina
Magnolia Room
3:30-4:15pm
BREAK/CHANGE
Karina, Alyssa, Jessica, Carol, Lucy
4:15pm
Decorate Casa Rio
Karina, Alyssa, Jessica, Carol, Lucy
*Casa Rio bring supplies to set up at restaurant
5:45pm
1st guests arrive at Casa Rio
Karina, Alyssa, Jessica, Carol, Lucy,
*welcome and greet mommas as they arrive
5:45-6:45pm
Mariachi Trio performs
ALL
Sunday: October 17, 2021
8:00-9:30am
Breakfast
Lucy, Carol
Magnolia/Yellow Rose/ Bluebonnet Rooms
*Make sure buffet line doesn’t get too long or out of control. Allow 2 tables at a time to buffet line.
then EAT – Please sit/eat at either of the two designated tables with a RESERVED sign.
Magnolia/Yellow Rose/ Bluebonnet Rooms
9:30-11:15am
Big Session
ALL
Goodbye
Clean up and storage
ALL